As voted for unanimously by 26 Members of the Association attending a Special General Meeting on 29 June 2003, chaired by Al Oswald
1)
The name of the association shall be ‘Low Moor Allotments Association’
(hereinafter ‘the Association’).
2)
The objectives of the Association shall be:
i)
To
promote the interests of the Members with regard to the proper cultivation,
good management and enjoyment of the Allotments.
ii)
To
maintain and improve facilities which will help Members to pursue these
activities.
iii)
To
maintain and improve the condition of the site as a whole and to encourage and
educate others to do the same.
iv)
To
take measures to protect Members and the site against damage, trespass and theft.
v)
To
conduct negotiations with City of York Council and, wherever possible, to
co-operate with them, other allotment groups and other organisations and
individuals in furtherance of Articles 2.i-iv.
3) Membership of the Association shall consist of:
i) Tenants who have paid the appropriate annual subscription
(‘paying tenants’).
ii)
Tenants
of Low Moor Allotments who, by mutual agreement, share the use of a plot with a
paying tenant, up to a maximum of four people per full-size plot or two per
half-size plot.
.
4) Committee of Management
i) The affairs of the Association shall be conducted by a Committee of Management, comprising a minimum of a Chair/Secretary and Treasurer, though other officers may be elected, if considered appropriate by a General Meeting.
ii) Tenure of any post on the Committee, and of all other offices voted for at a General Meeting, whether permanent or temporary, shall be voluntary, unpaid and open only to Members of the Association.
iii) These Officers shall be elected for the ensuing year by majority vote at each Annual General Meeting of the Association, with a quorum of ten votes cast.
iv) Officers shall be eligible for re-election each year.
v) In exceptional circumstances, following the tabling of a specific agenda item to the effect, Officers may be dismissed by a majority vote at a general Meeting, with a quorum of twenty votes cast.
vi) The Committee shall meet to discuss issues relating to the Allotments, no less than once each quarter.
vii) The Chair/Secretary, Teasurer and other elected members of the Committee shall keep accurate records of their dealings on behalf of the Association which shall be available for inspection by Members.
5) Association meetings
i) Members of the Association shall be eligible to vote at General Meetings.
ii) An Annual General Meeting shall be held, at such time as the Committee or a General Meeting shall decide.
iii) Special General Meetings may be called if considered desirable by a minimum of twenty Members, and the Chair/Secretary shall advertise the date and agenda according to Article 5.v.
iv) At least seven days’ advance notification of the date and agenda of any General Meeting shall be circulated to the Members, though written notification need be sent only to those Members recorded as paying tenants.
v) Items for the agenda of the next General Meeting shall be communicated to the Secretary a sufficient time in advance to allow preparation for the meeting.
vi) At the Annual General Meeting, the accounts and Secretary’s report shall be submitted.
vii) No discussions shall be raised or resolutions proposed at General Meetings which are sectarian or illegally discriminatory in purpose or effect.
6) Bank account
i) The Committee shall maintain a bank account in the name of the Association and all monies received from any source on behalf of the Association shall be paid into that account.
ii) Records and accounts of all transactions shall be kept by the Treasurer and shall be available for inspection by Members.
iii) A summary of the accounts for the preceeding year shall be presented at the Annual General Meeting.
iv) Cheques shall be signed by a minimum of two signatories.